Notice of the Annual General Meeting of the Ramblers Association Arun-Adur Group
The Annual General Meeting (AGM) scheduled for 14 November 2020 at 2.30pm is to be held virtually as a result of Covid-19 restrictions.
At the Committee Meeting held on Monday 14 September 2020, the Committee reviewed the advice from Ramblers, the current legal restrictions on permissable group size and the conditions applying to the hire of rooms at Ferring Village Hall.
Reluctantly the Committee came to the conclusion that the Annual General Meeting could only be held as a virtual on-line meeting.
Accordingly the following resolution was recorded:
"In view of current Covid restrictions and regulations, this committee resolves to hold this year’s AGM, remotely via a Zoom Platform at the appointed date and time."
To participate in the event it will be necessary for paid up members to pre-register, and the registration form for access to the AGM is included in this section, or follow this link.
In order for details to be checked and invitations to join the Zoom event to be emailed out to participants, the last day for registration is Tuesday 10 November,
We appreciate that not all paid up members will be able to participate in this way but as a group we simply do not have the resources to physically accomodate socially distanced groups of six in an indoor environment.
Agenda
Annual General Meeting of the Ramblers Association Arun-Adur Group
To be held virtually, at 2.30pm on Saturday 14 November 2020
All paid up members are welcome to register on-line to participate.
Agenda
Apologies for Absence
- Confirmation of the minutes of the last Annual General Meeting held on 23 November 2019
- Matters arising
- Chair’s Annual Report
- Treasurer’s Report and adoption of the accounts for the year ended 30 September 2020 (see below (a))
- Resolution to amend Section 6 (iii) of the constitution (see below (b) )
- Election of Committee (see below (c) )
- Any Other Business
The Chair's Annual Report is printed on the following page.
(a) Treasurer's report and adoption of the accounts (item 4)
The Financial Statement for the year to 30 September 2020 is shown on a following page together with the Treasurer's report
(b) Resolution to amend the constitution (item 5)
Clause 6 (iii) of the Constitution states that 5 (committee) members shall form a quorum
and Clause 6 (viii) states that at any meeting of the Committee, each member present shall have a single vote and a simple majority shall decide any issue on which a vote is necessary. In the event of an equality of votes, the chairman of the meeting shall have a casting vote.
With the difficulty of finding members who are willing to serve on the committee it is becoming difficult to hold quorate committee meetings. The committee proposes that in order to manage the affairs of the Group that Clause 6 (iii) of the constitution be amended to read '3 members shall form a quorum, of which two must hold the office of Chair, Treasurer or Secretary.'
Clause 14 (i) of the constitution requires that this amendment is approved by a two-thirds majority of members present and voting at the General Meeting, and is then subject to approval by the Area governing body.
(c) Members of the Committee who are willing to stand for re-election:
Chair Mike Charman
Secretary Neil Clark
Walks Organiser Kate Melville-Brown
Membership Secretary Lesley Johnston
Publicity Officer Neil Clark
Positions to be filled: Treasurer, Webmaster, Social Secretary, and Area Council Representative
Committee Members
As you can see from the above AGM information, 3 posts are vacant.
It is very important that we have a viable committee so please think about putting yourself forward.
If you are interested in any position on the committee please either copy and complete the form below, or click on this link and forward the nomination slip to:
Neil Clark, Secretary Arun Adur Ramblers, 41 Links Avenue, Bognor Regis, West Sussex, PO22 7BL
email:
Nomination for post of: ………..………………………………….……
Name of Nominee: ……………………………………………..………Ramblers Number: .......................................................
Signature of Nominee: ……………………………………………..
Proposed by: .................................…………………………….…. Ramblers Number: ……................................................
Signature of Proposer: ..................................................................
Seconded by: …………………………………………………….……..Ramblers Number: ……................................................
Signature of Seconder: ..............................................................